technology and security at K International

Technology and Security at K International

Every time you turn around, it seems like there’s another data breach in the news. Even tech giants like Facebook and Google are affected. To protect your business, you have to keep security top-of-mind. Since language service providers often deal with sensitive data, that means you need to choose an LSP that follows strict standards and procedures to keep that data safe.

At K International, we treat information security as the serious issue it is.  Our clients trust us with their sensitive data. Here’s how we safeguard it:

Technology and Security at K International: ISO 27001 Certification

We are proud to hold full accreditation of information security management standard ISO/IEC 27001 from the British Standards Institute. “That sounds great,” you might be thinking, “but what does it mean to me?”

The answer, in 3 words: “peace of mind.” Since we’re ISO 27001-certified, you can have confidence that all of the procedures we use to protect your company data meet security standards set by the International Organisation for Standardization (ISO).

Before we could even apply for certification, we were required to complete the following steps:

  • Systematically examine our operations to identify security risks, with an eye for threats, vulnerabilities and potential impacts.
  • Create and put into a practice a “coherent and comprehensive” set of information security protocols and procedures to mitigate these threats.
  • Create and put into a practice a management system that ensures these standards continue to provide suitable protection over time.

To become certified, we also had to pass an independent compliance audit from the British Standards Institute. Furthermore, to maintain our certification, we have to complete an audit from an external management consultant every month, and additional inspections from an independent international quality management specialists twice a year.

Our ISO 27001 accreditation proves that we’re not just mouthing pretty words where security is concerned.

Security Clearances

Information security is of paramount importance to both government and business clients. However, government clients often have special security requirements, and K  International is pleased to be able to fulfil them.

Every single person on our staff is CTC (Counter Terrorist Checks)-cleared or better. We regularly handle sensitive documents, and we have a pool of pre-selected, specially cleared linguists available for government clients. If you need a specific security clearance for your project, ask us.

We also offer security-cleared transcription services with four levels of government security-cleared transcribers, ranging from CTC to Security Checks (SC) and even Developed Vetting (DV).

Non-disclosure agreements protect your information

At K International, all of our contracted freelancers (and occasionally, their pets) sign non-disclosure agreements to keep your business information confidential, as it should be.

Secure Document Handling Procedures

Need to send a paper translation request? No problem. To safeguard paper documents that may contain sensitive information, we never use PO boxes. All materials are delivered directly to our headquarters. When we aren’t translating them, they are kept securely in one of our fireproof safes.

We’ve been in business for over 30 years, we’ve handled over one million documents for the UK government, and we’ve never lost a single document. Whether you work for the UK  government or not, that demonstrates how seriously we take security.

Machine Translation Used Appropriately In a Secure Environment

This should go without saying, but at K International, we never use Google Translate or any other free online machine translation platform. That’s not just because the results are prone to errors- it’s also because online machine translation comes with extra security risks.  For example, last year, Norwegian oil company Statoil suffered a major scandal when journalists found quite a bit of the company’s sensitive information available freely online.

What happened? This particular data breach wasn’t caused by hackers, rather by Statoil’s own employees. They had been using the free machine translation service Translate.com to translate internal documents. Translate.com, in turn, had been uploading the translated text into the cloud. And there it remained, publicly available. The data included everything from staff termination letters to employee performance reports!

At K International, we use machine translation only when it’s appropriate for the project, and only in our own secure environment. This approach ensures your company’s data stays where it belongs. (Bonus: it also ensures more accurate and effective translations!)

The bottom line is simple: Finding the right language services partner is crucial to protecting your organisation’s sensitive data.  With decades of experience, a verified set of information security procedures, secure document handling and a trustworthy, vetted staff, K International is uniquely positioned to be that partner. For more information on how we can help you talk to the world, take a moment to review the services we offer and contact us to discuss your next project.

project managers and freelancers

Project Managers and Freelancers – Working Together to Make Your Project a Success

“If you want something done right, do it yourself.”

You’ve no doubt heard that saying before, but when it comes to language services, it’s a recipe for disaster. Savvy businesses know the value of outsourcing complex tasks that are outside their core competencies. In most cases, language services like translation and localisation are best handled by a team of experts. These projects are complicated. Doing them right gobbles precious time and resources.

Meanwhile, taking shortcuts often leads to costly errors. (We’re looking at you, Google Translate!)

However, if you outsource to a language services provider, you don’t have to worry about any of it. Instead, meet your new best friend: your project manager. LSP project managers work with a team of freelance translators to make sure that your localisation projects are successful. Here’s how they do it.LSP project managers freelancers

 

Project managers get new translation and localisation projects started off on the right foot.

The project manager’s work begins long before a single word is translated. It’s their job to review the project requirements and create a project timeline. They also prepare clear, easy-to-follow instructions for the other professionals who will be working on the project, and they get all the relevant files ready to send off.

Project managers work to understand your industry.

A good LSP project manager knows the ins and outs of your industry (or is willing to learn), so they can offer you relevant advice and the best possible service.

Project managers find the perfect translators for your project.

There’s a reason we advise against buttonholing a bilingual employee or friend and asking them to translate something important. Not everyone who can speak two languages can be a good translator. Translation requires native-level proficiency in the target language, fluency in the source language, and training in the art of translation. Plus, some projects require additional knowledge and experience. For example, industry-specific terms are often puzzling to laypeople.

A project manager can source freelance translators for all desired target languages, ensuring that they have the experience and qualifications necessary for the job.

Project managers act as single point of contact for clients.

Translation and localisation projects are a team effort, and often, that team is large and scattered over many different time zones. There are freelance translators, editors and proofreaders. Depending on the type of project, other professionals may need to be involved, too. For example, you may need graphic design help to ensure the final product looks just as good in the target language as it did in the original.  For audio content, you’ll need multilingual voiceover artists to read the translated script.

Project managers act as a liaison between clients, freelancers, and all of the other professionals involved in the project. They coordinate everything, from the initial translation to the proofreading to the quality control process.

Meanwhile, freelance translators translate your content into the target language of your choice.

In most cases, this is not a simple matter of substituting one word for another. Languages vary when it comes to word order, grammar, and vocabulary.  The translator’s job is to understand the source text and reproduce it in the target language, coming as close as possible to the original in meaning, style and tone.

For marketing and advertising, transcreation is often the best option. The original text may need to be recreated from the ground up to take cultural variations into account so that the result has the same impact on the target audience that it did in the original language.

If the translators have questions or need clarification, they’ll come to the project manager for help.

Project managers coordinate review, proofreading and editing of translated texts.

A project manager’s job doesn’t stop after the initial translation. Even the best translators make mistakes, so quality control is essential. The project manager will coordinate the editing and proofreading process. If an in-house review is necessary, they’ll coordinate that with your team members, too.

LSP project managers maintain all of the glossaries and translation memories to streamline future projects.

With so many people working on different aspects of the project, you’d think it would be difficult to keep a consistent style for translated content.  No worries, your project manager can build and maintain a style guide and a glossary to keep freelance translators on track. Project managers are also responsible for maintaining translation memories so that you never have to pay twice to translate the same words or phrases.

The project manager delivers the completed project and gets feedback to ensure continuous improvement.

Once every “i” is dotted and every “t” is crossed, the project manager delivers the complete project to the client for approval and feedback. If you’ve chosen an LSP with a great project management team, you can expect your experience to keep getting better the longer you work together.

At K International, we have a fantastic team of project managers with the skills and industry experience to make your next project a success. Put them together with our international team of qualified, vetted linguists, and you have a winning combination. Want to learn more? Take a look at our language services and contact us with your next project. We’d love to hear from you!

consistency in translation

How We Ensure Consistency in Translation

We’ve been in business for over 30 years, and in that time we’ve built a reputation for providing consistent, quality work even on short notice. You might be wondering how we do it. How do we deliver error-free translations with fast turnaround times? There are three secrets to our success: Processes, people, and technology. Here’s how we use each of these elements to ensure consistency in translation.

Processes: the backbone of our quality assurance program.

No matter what business you’re in, you need a robust set of processes to rely on.  At K International, we’ve developed a workflow that ensures quality and catches errors early, so we can correct them before we return the project to the client.

We hold ISO 9001:2015 accreditation for quality. All of the processes that make up our workflow meet this standard. Our internal Process Manager audits all of our operations regularly, and external auditors visit quarterly. We document any noncompliance found in these audits and deal with it appropriately so that it never becomes a pattern or impacts our clients.

How our quality assurance process sets our team up for success

Our Quality Assurance process begins with the source copy before we start translating. We systematically review the source copy for accuracy, and to identify any ambiguities, cultural issues or terms that may be difficult to translate. We then bring these back to the client and develop a plan to move forward.

After the initial review, we create language packs for all our linguists, including a glossary, a style guide, and any special instructions.  After the linguists finish their translation, the result is checked first by the Project Manager and then proofread by another linguist. The proofreader and the original linguist will work together to address any issues found until both are satisfied. Then, it’s off to the Project Manager for another QA check.

The translation team continues to perform quality checks during the typesetting and design process, catching and correcting any typos or errors that might creep in. Once everyone involved has signed off on the translated document, it goes back to the Project Manager for a final QA check before we deliver it to the client.

Every aspect of this workflow has been carefully designed to set our linguists up for success and to ensure that we catch mistakes quickly. For a more detailed visual representation of our QA process, see the diagram below.how we ensure consistency in translation

People: our team is the secret to our success.

Processes are important, but people are even more so. So, we’re careful to recruit only the most qualified linguists to work on our clients’ projects. Our baseline requirements for translators include the following qualifications:

  • Must have been awarded a degree in translation, NVQ level 6 or a recognised postgraduate qualification in translation.
  • No less than three years of proven experience as a professional translator.
  • Translators may only translate into their mother tongue.
  • All translators must be able to pass our training and competency testing.

Of course, there are often additional requirements for specific projects. For example, all of our Welsh translators are members of Cymdeithas Cyfieithwyr Cymru; the association of Welsh translators and
interpreters. Also, some projects may require industry experience to ensure the translator is familiar with all of the relevant terminology. If the work requires translators to hold specific security clearances, we’ll verify those as well.

Technology: improving efficiency and adding another layer of protection for clients.

We use two critical pieces of technology to support our quality control processes and to make our teams even more effective at what they do:

MemoQ

MemoQ is a unique computer-assisted translation software suite. We use it to implement translation memories, glossaries, and terminology lists for all of your projects. These features not only help control costs, but they also preserve your company voice and ensure that all of your projects maintain a consistent style and tone.

MemoQ’s automated QA tools check spelling, punctuation, terminology and more. This does not replace thorough quality checks by our professional linguists and project managers, of course. However, it does help them do their jobs more efficiently, and it provides one more fail-safe to catch errors. By requiring each person involved in the QA process to sign off, MemoQ also helps ensure that no steps are missed.

Tracklingua

Tracklingua, our bespoke translation management system, makes it easy for you to order projects and track them throughout the translation process. But that’s not all it does. It also makes it easier to communicate with our translation team. By cutting out messy email chains, Tracklingua makes it easy to share information that will improve the final product.

Are you looking for a reliable language services provider that delivers consistent quality you can count on? Take a look at our language services and contact us for your next project today.

how we price your project

How We Price Your Project

How much do our language services cost? It depends. Each project is different, so we create customised quotes for each one individually. When we price your project, we consider several factors to come up with a price that’s fair for everyone involved and allows for quality work.

Since projects vary so much,  we can’t offer a set list of prices on our website.  That said, for transparency’s sake, here’s the inside scoop into how we price your project and the factors we take into consideration.

Step 1: Examine the project requirements

The first step in our pricing process is to examine the project requirements. What type of content is being translated? Are other types of work involved? For example, some projects may need to to be redesigned or reformatted to accommodate the destination language. Read more

How to choose a language services provider

How to Choose a Language Services Provider (LSP)

Whether your business goals include entering new markets overseas or reaching more people in your own backyard, it’s essential to choose the right language services provider.

Like any good partnership, your relationship with your LSP will only get better with time . . . as long as you’ve chosen the right provider. Choose poorly, however, and your relationship will soon disintegrate under the pressure of issues with translation quality, deadlines, and project management.

Much better, then, to choose wisely the first time. If you’re not sure how to choose a language services provider, our helpful checklist will walk you through the key factors involved.How to choose a language services provider

✅Does the LSP have the right people on staff to meet your business needs?

The strength of a business lies in its people, and LSPs are no exception. Before you select a language services provider, make sure they have the staff to handle your business needs.

More specifically, here are some questions to ask: Read more

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